Sharing Calendars with Hosted Exchange and Outlook

Sharing your calendar in Outlook

Both users must have Advanced or Premium mailboxes and their accounts must be configured as Exchange accounts within Outlook.

Follow these steps to share your calendar with other users inside your domain.

  1. Open Microsoft Outlook and connect to your Exchange account.
  2. Click on Calendar and then select the Share Calendar button from the menu bar. 
    Hosted Exchange - Outlook Share Calendar 1
  3. A sharing invitation will appear. Use the To... button to select other Exchange users from your Global Address List then click OK.

    Select the level of detail you wish to share with the other user (Availability only, Limited details, Full Details).

    Hosted Exchange - Outlook Share Calendar 2
  4. Click the Send button. A button may appear asking you to confirm if you wish to share the calendar; click Yes.
  5. The user(s) you invited will now receive an email that will inform them that they can view your calendar. They can click on Open This Calendar to view your calendar items.
  1. Open Microsoft Outlook and connect to your Exchange account.
  2. If you have just received a calendar sharing invitation, open the invitation email and then click Open this Calendar
    Hosted Exchange - Outlook view shared calendar 1
  3. To view the shared calendar at a later date click on Calendar (bottom-left) and then Open Calendar > Open Shared Calendar... 
    Hosted Exchange - Outlook view shared calendar 2
  4. A window will appear. Type the name of the user's calendar which you want to view or select it from the Address List by clicking Name... then click OK
    Hosted Exchange - Outlook view shared calendar 3
  5. Assuming you have been given permission you will be able to view the other user's calendar. 
    Hosted Exchange - Outlook view shared calendar 4

The person trying to view the other person's calendar must have permissions for the entire mailbox (mail, contacts, calendars, etc.). If you only want to share the calendar and not the rest of your mailbox, you would need to use Outlook instead of OWA.

  1. Login to the Hosting Control Panel and select your Hosted Exchange subscription from the drop-down menu at the top left.
  2. Click on Exchange | Mailboxes and then the Display name of the mailbox you wish to edit. 
    Outlook Web Access - Administrator sharing permissions 1
  3. Click on the Permissions tab and then Grant Permissions
    Outlook Web Access - Administrator sharing permissions 2
  4. Tick the checkbox beside the user you wish to grant permissions to and then click Submit
    Outlook Web Access - Administrator sharing permissions 3
  1. Login to the Hosting Control Panel with your Exchange email address and password.
  2. Click on the Exchange Mailbox tab and then Permissions
    Outlook Web Access - End user sharing permissions 1
  3. Click on Mailbox Permissions | Grant permissions
    Outlook Web Access - End user sharing permissions 2
  4. Tick the checkbox beside the user you wish to grant permissions to and then click Submit. 
    Outlook Web Access - End user sharing permissions 3
  1. Browse to https://exchange.iinet.net.au/owa/ and sign in with your email address and password.
  2. Click on your name in the upper right-hand corner of the page.
  3. Type the name of the user's mailbox/calendar which you wish to access and then click Open... 
    Outlook Web Access - View shared calendar
  4. A new window will open displaying the user's inbox. You can proceed with view their Mail, Contacts, Calendars and Tasks.
  5. Once you are done, simply Sign out or open another mailbox.